PaintingBossPro is built for residential and commercial painting contractors — interior rooms priced per room or by the square foot, whole-house repaints, exteriors, cabinets, trim and doors, ceilings, accent walls, drywall repair, deck and fence staining, unit turnovers, the painting details on every job (areas, square feet, interior or exterior, coats, sheen, surface, colors, prep and access notes), a painting checklist on the crew app, and homeowners, builders, property managers and commercial buildings — all from one platform.
Every approved estimate and every new request waits on one list, with counts by service. No more “call them after the holidays” notes on sticky pads or a spreadsheet nobody keeps up.
Warranty touch-ups and the repaint you promised in a few years go on the same list, with the color codes from the original job saved on the address.
Pins are colored not due yet, due now, or overdue past a 7-day grace, so you can see which jobs in one part of town are ready and book a crew there for the week.
Draw a circle on the Waiting List map, or select stops, and assign them to a van in one step.
The Scheduled list shows every job by day on a week strip, in route order. Filter by van, drag work between days, save the views you use, and see stop and dollar totals for each service.
Put every job on the right crew — one on interiors, one on exteriors, one on commercial repaints after hours — and track which painter handled what.
Update job status from the board or the tech app. Skipped stops stay on the waiting list until they are done.
Per room, by the square foot, whole-house interiors, exteriors, cabinets, trim and doors, ceilings, accent walls, drywall repair, deck and fence staining, unit turnovers, commercial repaints and color consultations — whatever you set up — so every job on the board says exactly what the crew is going out to do.
Every waiting and scheduled job pinned on an interactive map, so you can see where the work is before you dispatch.
Auto-route a van’s stops Closest First or Furthest First from your shop, or drag them into the order you want on the dispatch board.
Print the day’s route for any van — handy for the tech who likes paper on the dash.
The tech taps the Map button on the job and gets turn-by-turn directions to the address.
See where your techs are on the office map while they work the route, so you can answer the customer who calls.
Checkboxes for Living Room, Bedroom, Kitchen, Bathroom, Hallway, Ceiling, Trim, Doors, Cabinets, Accent Wall, Exterior Siding, Exterior Trim, Fence and Deck Stain.
Shown as "Living Room · Hallway · Trim · 640 sq ft · Interior · 2 coats · Eggshell · Drywall" on the lists and the painter’s phone. Interior, Exterior or both; 1 to 3 coats; Flat, Matte, Eggshell, Satin, Semi-Gloss or Gloss; drywall, plaster, wood, cabinets, vinyl, brick, stucco, fiber cement, metal or concrete.
The brand and color codes ("Sherwin-Williams Agreeable Gray SW 7029; trim Extra White SW 7006") and the prep list — patch & spackle, sand, caulk, prime, scrape, pressure wash, mask & cover, move furniture — ride on the job. A new job at a home fills in from its last job, and estimate details carry onto the job when it is approved.
Walk-through and colors confirmed, floors and furniture covered, patch, sand, caulk, prime, cut-in, one box per coat, trim and doors, cleanup, touch-ups and the final walk-through — with only the prep steps the job calls for.
The painter records coats applied, gallons used, the color codes on the walls, a condition (Good / Needs attention / Repair recommended) and a note for the customer, like wood rot found on the fascia. The office sees the finished checklist on the job.
"Lockbox on the back door, code 4417. Two dogs, keep the gate closed. HOA approved the colors — letter on file." Notes show up on the job in the crew app.
Techs take before and after photos from the app. They attach to the job automatically, and the customer can see them in the customer app.
Every job for a customer or property manager on one timeline — date, tech, notes and photos.
Build your service list once — per room, by the square foot, whole-house interiors, exteriors, cabinets, trim and doors, ceilings, accent walls, drywall repair, deck and fence staining, unit turnovers, color consultations. Add line items to any estimate by selecting from your list — no retyping prices.
Price services off the property’s square feet, linear feet or number of rooms, so a whole-house quote comes out the same way every time.
Send a branded estimate to the customer in one click. No downloading, no copy-paste into your email.
Customers click a link to view and approve. An approved estimate becomes the scheduled job, with the rooms, coats, sheen and colors carried over.
Customers pick a time from your booking link, or you book it for them. Reminder texts go out on their own and a YES or NO reply confirms the meeting.
3 follow-up texts go out automatically if a customer doesn't respond. PaintingBossPro chases the job so you don't have to.
Save estimate templates for the jobs you quote most, apply percentage or flat discounts, and set tax rates so PaintingBossPro calculates tax on every estimate automatically.
Track every estimate as Draft, Sent, Accepted, or Declined with full history and timestamps.
Turn any accepted estimate into an invoice in one click. Line items, discounts, and tax carry over automatically.
Store customer cards securely. Charge automatically when the job is marked complete, or on a schedule — paid without chasing anyone later.
The extra bedroom, the ceiling and the doors the customer added during the job land on the invoice as their own lines — "Interior Room Painting $1,240 + Ceiling Painting $350."
Customers pay the invoice online or in the customer app with one tap.
Filter all invoices by Unpaid, Partial, Paid, or Overdue. See your total outstanding balance at a glance.
Log partial payments against any invoice. Track remaining balance and full payment history per account.
Unpaid invoices trigger 3 automated text reminders. Stop making uncomfortable collection calls.
Every payment logged with amount, method, and date. Full audit trail per invoice and per customer.
Send and receive texts with customers inside PaintingBossPro. Full conversation history organized by contact.
Customer gets a text the night before the job — "your painters start tomorrow at 8, please clear small items off the walls and shelves." Fully customizable message.
In the customer app, the customer sees today’s route on a live map — "You’re stop 12 of 20, the crew is 5 stops away" — no more "are you still coming today?" calls.
The tech app sends the customer an automatic text when the tech is on the way and when they have arrived.
Text the customer when the job is marked done — no phone call needed.
If a job is skipped or pushed, an alert goes out automatically so the customer isn't left in the dark.
Notify customers when their estimate is on the way, and get notified yourself when they accept.
In the customer app, each customer picks which alerts they get — the night before, when they’re next, and when the tech arrives.
Customers rate the job and refer a neighbor right from the customer app.
3-step automated sequences for both unpaid invoices and unanswered estimates — fully customizable timing and copy.
500 texts a month on Start, 1,000 on Pro and 2,000 on Crew — sent and received. Add more in blocks of 500 for $15 each.
Edit the message for every alert type. Use your own voice and include details that matter to your customers.
Full searchable database of every customer — contact info, notes, job history, invoices, and estimates in one place.
Track open estimates and prospects separately from active customers. Manage estimates, follow-ups, and conversion in one view.
A property manager with a few apartment complexes, a landlord with several rentals or an office with more than one location keeps every address under one client, each with its own access notes.
Save square feet, linear feet and number of rooms on the property, and price services off them.
Customers request an estimate or sign up for service from your website (card captured on sign-up), the response lands in Form Responses, and one click turns a sign-up into a client.
Customers see where they are on today’s route, see and pay invoices, see their before/after photos, update their card, request another room, a touch-up or a deck stain, and choose their alerts.
Gate and access notes on every address, tags like Property Manager, Commercial or VIP, and custom fields for whatever else you track.
Bring your existing customer list over from a spreadsheet or your old software with a CSV import. Imported addresses are placed on the map automatically.
No caps on any plan. 50 customers or 5,000 — you are never charged per customer.
Set up each property manager, apartment complex or commercial building you paint for as a Monthly account.
Every unit turnover, common-area repaint and touch-up at every one of their addresses goes on ONE statement each month, each line labeled with the address — the bill property managers actually ask for.
Every job you do for an account stays under that account, with its own address, so you can see all of their work in one place.
Automated payment reminders go out on unpaid invoices, so account balances don’t sit for months.
Priced per room or by the square foot — walls, ceilings, trim and doors — with whole-house packages from your service list.
Siding, trim and doors on brick, stucco, fiber cement or wood, with the pressure wash, scraping, caulk and primer on the prep list.
Cabinet refinishing, trim packages and doors priced from your service list and checked off right on the job.
Deck and fence staining, drywall patches and accent walls — booked on their own or added to a bigger job.
Unit turnovers for property managers and commercial repaints, scheduled with the rest of the week or on an after-hours crew.
When the job is completed, the card on file can be charged and the invoice sent — no end-of-month billing pile.
Every tech gets a tech-app seat on every plan. Office users: 2 on Start, 3 on Pro, unlimited on Crew. No per-user fees, ever.
Owner, Manager, Office, Crew Lead, and Mobile roles — each with different access levels built in.
Techs on the Mobile role only see their assigned jobs — no billing, customer balances, or business settings.
Keep your vans on file, assign employees to them, and let employees clock in and out on the time clock.
Techs log in with the company login and a personal PIN and see the day’s jobs in route order — clear status and large tap targets. Works on iPhone and Android in the browser, and installs on the home screen — no app store.
One tap on the Map button opens turn-by-turn directions to the customer.
The rooms, square feet, coats, sheen and color codes, the prep list, past notes and the lockbox code, right on the job card.
The painter runs the checklist on every job — from confirming the colors to the final walk-through — and the office sees it finished on the job, with gallons used.
Tap to start, skip or complete a job — all without calling the office. Completing can charge the card on file and send the invoice.
The "on the way" and "arrived" texts go out to the customer automatically from the app.
Techs take before and after photos from their phone. The office sees the photos on the job.
Today's revenue, jobs completed, money owed — all on your dashboard when you log in.
Track revenue by day, week, or month. See what's been collected vs. what's still outstanding at any time.
Total amount owed across all open invoices at a glance — drill into individual accounts in one click.
Look up every job for a customer or property manager — date, tech, notes and photos — when someone asks what happened.
Employee hour totals from the time clock by date range.
Start $59, Pro $89, Crew $199 — never billed per user. Start free for 14 days, no credit card required.