PaintingBossPro Blog — Billing & Payments

Extras Added During the Job: Keeping Painting Change Orders on the Invoice

“While you're here, could you also do the half bath?” It happens on half of all interior jobs. Whether that extra gets paid depends on whether it makes it onto the invoice.

Add It to the Job

When the customer asks for more, add the service to the job: the room, the ceiling, the doors. Get a quick yes by text so there is a record.

It Becomes Its Own Line

At Complete, the extra appears on the invoice as its own line. The total is no surprise because the customer can see what was added.

Price From the List

Use the same service list prices. Extras are not a time to improvise.

Bigger Changes Need an Estimate

A whole extra floor is a new estimate, not an extra. Send it, get it approved, and it becomes its own job.

More on this topic: the Painting Invoicing Software page and the rest of its guides.